Annual General Meeting

Thursday February 22, 2018 in the Orme View Restaurant, Rhos-on-Sea.

We would be delighted if you are able to join us and would be grateful if you could confirm your attendance or otherwise, by no later than Friday February 16 via email or telephone: 01492 542 313 ext. 1313.

About the board

The Board consists of a total of 18 members, headed up by Chair, Dr Roy Bichan (pictured right, top) and Vice-Chair Dr Griff Jones (pictured right, bottom). The Board meets regularly throughout the year dividing its work between four sub-committees, namely a Finance & Resources Committee, Chair's Committee, Audit & Risk Committee and a Curriculum, Students and Standards Committee. Drawing its membership from a wide experience pool, the Board includes unpaid volunteer representatives from business, local authorities, community, staff, students, along with a number of co-opted members to provide a full complement.

The Board is legally responsible for determining the "educational character and mission" of the Grŵp whilst ensuring that there are effective means of knowing whether it is being properly managed to fulfil its mission, ensuring the effective management of resources to ensure its solvency whilst safeguarding its assets; approving annual estimate of income and expenditure; appointing, grading, suspension, dismissal, and the determination of pay and conditions of service of senior post holders and the Governance Officer, and setting a framework for the pay and conditions for all other staff.

Current Governors

  • Alun Thomas
  • Andy Bilcliff
  • Dafydd Evans (CEO)
  • Dilwyn Evans
  • Hedd Pugh
  • Helen Halpin
  • Justin McCoy
  • John Bellis
  • John Pierce-Williams
  • Marion Pryor
  • Lynne Joannou
  • Peter Lavin
  • Brian Woosnam
  • Chris Morgans
  • SU President
  • HE Officer


Dr Roy Bichan Dr Griff Jones

The Board's work

How it all fits

GLLM Full Board

Finance & Resources Committee (FRC):

Handles Finance, Corporate Services, Staffing Resources & Policy, Estates functions, Work Based Learning, Health and Safety, associated risk referral to ARC.

Chairs Committee (CC):

Acts as a point of reference for strategy, urgent general business as necessary, search, remuneration, governance, and plus associated risk referral to ARC.

Audit & Risk Committee (ARC):

Handles statutory internal and external audit requirements and reporting, plus overall risk monitoring.

Curriculum Students & Standards Committee (CSSC):

Handles curriculum planning, quality assessment, partnerships and students, plus associated risk referral to ARC.

The Board

Handles standard objectives outlined in the Instrument and Articles of Governance collecting and authorising recommendations and findings from its sub-committees. Provides final sign off on statutory finance, audit and quality items and all other matters as required. Holds the power to form statutory "Special" and "Reporting" Committees as necessary. Directly monitors regeneration, work based learning, employer engagement and economic development activity (as below) plus associated risk referral to ARC.

Committee Work

Local College Councils:

Leading best practice in the sector, Local College Councils have been developed with a primary purpose of sustaining local representation, whilst promoting close relationships with staff, students, local authorities, education partners, wider stakeholders and businesses on a specialised basis across a very diverse geography. Each College Council is chaired by a Governor to focus local interests through a committee of select area representatives, allowing matters to be aired which are specific to each area of the Grŵp's operations, thereby promoting ownership, participation and integration with the community and at the same time providing a direct voice to the Grŵp Board. Council chairs are:

  • Hedd Pugh (Dolgellau)
  • Helen Halpin (Pwllheli)
  • Hedd Pugh (Glynllifon)
  • Dr Griff Jones (Menai)
  • Andy Billcliff (Rhos)
  • John Bellis (Rhyl)

All College Councils are administered by Caroline Jones (Grŵp Clerking Officer).

GLLM College Councils


What do we expect from our Governors?

Thinking of becoming a Governor? Please contact the Governance Officer for further assistance and advice.

All Governors are expected to complete an annual Governance declaration, and agree to be bound by a code of conduct and ethics. The Governance Code below includes criteria for eligibility, a code of conduct, and a handy summary of the Board's duties & powers.


The Director of Governance and Information oversees the workflow of the Board, and acts as independent FOI, Data Protection and Complaints Officer to the Grŵp, alongside being as Company Secretary to the Grŵp's commercial operations. Complementary to the role, Toby has chaired the National Clerk's Network in Wales since 2009.

A former Town Clerk, Toby has worked at Coleg Llandrillo for over two decades both as a lecturer and manager. Toby is tasked with keeping the Grŵp firmly in touch with national governance research and development across the sector.

The Grŵp's excellent governance was recognised when it became joint winner of the 2012 ColegauCymru Award for Governance, sponsored by Tribal, and again as part of Estyn's 2017 Grŵp Inspection.

Group Complaints Procedure

The complaints procedure can be found on our policies page.

Governance, Data Protection, FOI and Complaints

Toby Prosser

Toby G. Prosser, JP
Coleg Llandrillo
Llandudno Road
Rhos on Sea
LL28 4HZ

01492 542313

Local College Councils and GDPR Support

Caroline A. Williams

Caroline Jones
Coleg Meirion-Dwyfor
LL53 5EB

01758 701385 ext. 8658

Freedom of Information

Grŵp Llandrillo Menai aims to operate in an open and fully accountable fashion. Amongst the wealth of information already published by the Grŵp, the FOI Act generally empowers you to seek further information from public bodies like us, as and when necessary.

The Freedom of Information (FOI) Act 2000
  • has been lawfully in force since 01 Jan 2005
  • gives everyone both in and outside the College a right of access to information held by the Grŵp and its colleges
  • covers all digital and print records and information held by Grŵp Llandrillo Menai whether current or archived

There are conditions and exceptions where information is not required to be released and should not be released.

Grŵp Publication Scheme

To help with our obligations under FOI, Grŵp Llandrillo Menai complies with a sector standard Publication Scheme detailing the types of information the Grŵp routinely provides to the public and how the public may access the information. It includes things like College structures and organisation, its services and procedures, practices, and guidelines. Under the FOI Act, the public has a right to ask for information which is not contained in the College publication scheme

Responsibility for Freedom of Information requests rests with the Grŵp Governance Officer.