Grŵp Llandrillo Menai Annual General Meeting
Thursday 25th February 2021 Live event on Zoom - Find
About the board
The Board consists of a total of 18 members, headed up by Chair, Dr Griff Jones (pictured right, top) and
Vice-Chair Alun Thomas (pictured right, bottom). The Board
meets regularly throughout the year dividing its work between four sub-committees, namely a Finance &
Resources Committee, Chair's Committee, Audit & Risk Committee
and a Curriculum, Students and Standards Committee. Drawing its membership from a wide experience pool, the
Board includes unpaid volunteer representatives from business, local authorities, community, staff, students,
along with a number of co-opted members to provide a full complement.
The Board is legally responsible for determining the "educational character and mission" of the Grŵp whilst
ensuring that there are effective means of knowing whether it is being properly managed to fulfil its mission,
ensuring the effective management of resources to ensure its solvency whilst safeguarding its assets; approving
annual estimate of income and expenditure; appointing, grading, suspension, dismissal, and the determination of
pay and conditions of service of senior post holders and the Director of Governance, and setting a framework for
pay and conditions for all other staff.
During Covid-19, social distancing has meant Governors working together in entirely new ways. The Board has
agreed an appropriate method by which to achieve this for as long as the crisis lasts. It continues to exercise
its duties ably via its Chairs Committee and separate Audit & Risk Committee, whilst reporting and
consulting with all members regularly on all aspects of the Grwp's progress.
- Andrea Adams (teaching)
- Dr Roy Bichan
- Andy Billcliff
- Dafydd Evans
- Helen Halpin
- Dilwyn Evans
- Dr Gwyn Jones
- Peter Lavin
- Chris Morgans
- John Pierce Williams
- Hedd Pugh
- Marion Pryor
- Prof. Carol Tully
- Brian Woosnam (non-teaching)
- SU President
- HE Officer
The Board's work
Finance & Resources Committee (FRC):
Handles Finance, Corporate Services, Staffing Resources & Policy, Estates functions, Work Based
Learning, Health and Safety, associated risk referral to ARC.
Chairs Committee (CC):
Acts as a point of reference for strategy, urgent general business as necessary, search, remuneration,
governance, and plus associated risk referral to ARC.
Audit & Risk Committee (ARC):
Handles statutory internal and external audit requirements and reporting, plus overall risk monitoring.
Curriculum Students & Standards Committee (CSSC):
Handles curriculum planning, quality assessment, partnerships and students, plus associated risk referral
Handles standard objectives outlined in the Instrument and Articles of Governance collecting and authorising
recommendations and findings from its
sub-committees. Provides final sign off on statutory finance, audit and quality items and all other matters as
required. Holds the power to form statutory "Special" and "Reporting" Committees
as necessary. Directly monitors regeneration, work based learning, employer engagement and economic development
activity (as below) plus associated risk referral to ARC.
Local College Councils:
Leading best practice in the sector, Local College Councils have been developed with a primary purpose of
sustaining local representation, whilst promoting close
relationships with staff, students, local authorities, education partners, wider stakeholders and businesses on
a specialised basis across a very diverse geography. Each
College Council is chaired by a Governor to focus local interests through a committee of select area
representatives, allowing matters to be aired which are specific to
each area of the Grŵp's operations, thereby promoting ownership, participation and integration with the
community and at the same time providing a direct voice to the
Grŵp Board. Council chairs are:
- Andy Billcliff (Rhos)
- Hedd Pugh (Glynllifon)
- Hedd Pugh (Dolgellau)
- Helen Halpin (Pwllheli)
- Dr Griff Jones (Llangefni)
- John Pierce-Williams (Bangor)
All College Councils are administered by Caroline Jones (Grŵp Clerking Officer).
What do we expect from our Governors?
Thinking of becoming a Governor? Please contact the Director of Governance for further assistance and advice.
All Governors are expected to complete an annual Governance declaration, and agree to be bound by a code of
conduct and ethics. The Governance Code below includes criteria for eligibility, a code of conduct, and a handy
summary of the Board's duties & powers.
The Director of Governance and Information oversees the workflow of the Board, and acts as independent FOI, Data
Protection and Complaints Officer to the Grŵp, alongside being as Company Secretary to the Grŵp's commercial
operations. Complementary to the role, Toby has chaired the National Clerk's Network in Wales since 2009.
A former Town Clerk, Toby has worked at Coleg Llandrillo for over two decades both as a lecturer and manager.
Toby is tasked with keeping the Grŵp firmly in touch with national governance research and development across
Group Complaints Procedure
The complaints procedure can be found on our policies page.
Governance, Data Protection, FOI and Complaints
Toby G. Prosser, JP
Rhos on Sea
Local College Councils and GDPR Support
01758 701385 ext. 8658
Freedom of Information
Grŵp Llandrillo Menai aims to operate in an open and fully accountable fashion. Amongst the wealth of
information already published by the Grŵp, the FOI Act generally empowers you to seek further
information from public bodies like us, as and when necessary.
The Freedom of Information (FOI) Act 2000
- has been lawfully in force since 01 Jan 2005
- gives everyone both in and outside the College a right of access to information held by the Grŵp and its
- covers all digital and print records and information held by Grŵp Llandrillo Menai whether current or
There are conditions and exceptions where information is not required to be released and should not be released.
Grŵp Publication Scheme
To help with our obligations under FOI, Grŵp Llandrillo Menai complies with a sector standard Publication Scheme
detailing the types of information the Grŵp routinely provides to the public and how the public may access the
information. It includes things like College structures and organisation, its services and procedures,
practices, and guidelines. Under the FOI Act, the public has a right to ask for information which is not
contained in the College publication scheme
Responsibility for Freedom of Information requests rests with the Grŵp Director of Governance.
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