Purchase Ledger Administrator

We are looking for an organised and detail-oriented Purchase Ledger Administrator to join our team on a fixed term basis for 6 months. This role is based at our Head Office in Rhyl, with the option to work from home 1 day per week.

We are happy to consider working hours of between 30 -37.5 per week for anyone that is currently studying AAT or BTEC Business Admin course.

The Purchase Ledger Administrator is responsible for managing supplier transactions and ensuring the timely and accurate processing of invoices. This role involves working closely with internal teams and suppliers to support efficient financial operations whilst maintaining accurate records.

Key Responsibilities:

• Process supplier invoices, ensuring correct coding, approval, and posting to the finance system.
• Match invoices to purchase orders and delivery notes, resolving discrepancies as needed.
• Maintain up-to-date supplier accounts, ensuring all transactions are recorded accurately.
• Ensure timely authorisation of invoices for payment in line with company policies.
• Assist with Petty Cash and Barclaycard transaction processing.
• Track and log proforma payments, ensuring timely approval and documentation.
• Chase tax invoices after proforma payments to ensure VAT compliance and proper record-keeping.
• Reconcile supplier statements and resolve any discrepancies.
• Address internal and supplier queries promptly and professionally.
• Support month-end close activities and maintain accurate filing for audit purposes.

Skills & Experience:

• Previous experience in a finance or administrative role is desirable, however training will be provided.
• Familiarity with accounting systems (e.g., Sage) is a plus, but not essential.
• Strong attention to detail and high level of accuracy.
• Excellent numeracy and organisational skills.
• Good communication skills with the ability to liaise effectively with colleagues and suppliers.
• Proficiency in Microsoft Office, particularly Excel.
• Proactive, self-starter with the ability to manage tasks independently.

Personal Attributes:

• Team player with a positive and proactive attitude.
• Willingness to learn and take on new responsibilities.
• Problem-solving mindset focused on continuous improvement.