Glynllifon Hostel

• Sufficient clothing for a weekly stay
• Duvet, duvet cover, sheets, pillow and pillow case
• Towels
• Alarm clock
• Hairdryer
• Small amount of crockery and cutlery

All other electrical items should be rated for 220-240 volts and comply with the relevant British safety standards. All Items need to be inspected & tested (See page 15 Rule 13)

You may bring other personal possessions to the college, however the college will not be held responsible for any loss or damage. A lockable drawer has been provided for the safekeeping of money and personal possessions.

Posters are permitted using the drawing boards provided in all rooms. Attaching posters to walls is likely to cause damage to paintwork and if this occurs, you may be charged for redecoration.

Rooms will be inspected on a weekly basis. The purpose of these inspections is to ensure that the college and the residents are complying with health and safety requirements, such as fire regulations, and complying with the conditions of residence in regards to general housekeeping issues in both bedrooms and communal areas.

College caretaking and authorised contractors may require access to your room from time-to-time and you will be informed in advance if this is the case. Every room will be inspected regularly by hostel cleaning staff; however it is the student’s responsibility to make the bed and keep the room tidy.

You may wish to bring a television for your bedroom, however you need to ensure that you have a licence for it. You are also allowed to bring other electrical items as long as you ensure that electrical sockets are not overloaded (no electric fires or equipment that may set off a smoke/fire alarm are allowed, this includes kettles, fridges, extension leads, multi plugs, candles or tea lights within the bedrooms).

If you are unhappy with room sharing arrangements, then you should approach the hostel warden as a first point of contact and then the Head of Learner Services & Marketing in order to ensure the matter is resolved.

The wardens ensure that all under-18 year olds must be in their rooms no later than 11pm. Over 18 year olds may retire later but must use the communal area nearest to their own bedroom after 11pm. The wardens also keep an eye on the building in order to ensure that no unauthorised persons have access to the site. Excessive noise is not acceptable at any time but especially after 11pm when other residents are trying to sleep.

Grŵp Llandrillo Menai does not tolerate the possession or use of any substance including alcohol in the college in general and also prohibits the smoking/vaping of any substance within College buildings.

ANY STUDENTS FOUND WITH ALCOHOL OR ILLEGAL DRUGS IN THE HOSTEL WILL BE DISCIPLINED STRAIGHT AWAY. THEIR PARENTS WILL ALSO BE INFORMED.

Pets are prohibited in the Hostel.

Key collection
You will be advised nearer to the start of term when and where to collect your keys.

Insurance
The college cannot be held responsible for any loss/ damage to student property. We strongly advise that you take out a personal insurance policy to cover theft/ damage to you property contained in your room and against damage that you may cause through negligence to college property.

Television licence
You need a TV Licence to watch or record TV programmes, irrespective of what channel you’re watching, what device you’re using (TV, computer, laptop, mobile phone or any other), and how you receive them (terrestrial, satellite, cable, via the internet or any other way.) If you don’t have a licence you risk prosecution and a fine of up to £1,000.

Inventory
This will be supplied to you when you arrive at the Hostel. It is in your interest to check each item. Should you disagree with the inventory in any way, please discuss this with any of the wardens, who will come to your room to check the disagreement with you and any necessary amendments can be made and signed by both yourselves and the wardens.

Please do not remove hostel property from your room or the hostel, as you will be deemed responsible for any subsequent damage/loss.

Post
Mail can be collected from the main reception during college hours. Please ensure that your friends and family correctly address their mail to you.

Room *your room number*
Glanrafon Hostel,
Coleg Glynllifon,
Ffordd Clynnog,
Caernarfon,
Gwynedd,
LL54 5DU

Car parking
Students’ parking is limited to the car park outside the Glanrafon hostel and outside the Equine Arena. As a student you are not permitted to use your vehicle on the college site.

The college is not responsible for the safety of your vehicle and students must have adequate insurance cover. An application form to have a car on site needs to be completed. All cars must have a permit on their windscreen. These forms are available during induction and from main reception throughout the college year. Students are not allowed to park by the main PA@G college building. This area is for staff and visitors only.

Bicycles
Bicycles must not be stored in bedrooms, hallways or stairwells because they obstruct the fire exits and can cause damage. Ask the warden about storage arrangements.

Visitors
We endeavour to make the hostel as welcoming as possible, yet ensuring a safe environment. Non-residents are not able to access the hostel. All visitors must report directly to the Warden.

Evening supervision
There are staff on site to supervise you while you are in the hostel.

Their main responsibilities are:

• Ensuring that you settle in
• Ensuring that you live in a safe environment
• Providing general advice and support to you
• Deal with any emergency situations
• Co-operating with you to organise leisure activities.

Evacuate
Evacuation takes place when the danger is inside the building, for example a fire or structural damage. All students should go to the assembly point or the announced location. Students should only take what is on their person and they follow the directions. Students should not leave the assembly point until directed to do so by a member of staff.

In the event of a fire, every student has a responsibility in the avoidance of fire risk and must take notice of all advice given, written or verbal, by the fire officers, and accommodation staff. In the event of a fire, get out, make sure fire doors are closed and activate the fire alarm, if it has not already been activated by the
smoke/heat detector. Stay out and wait for instructions from the wardens. As part of the induction process students will be shown the correct evacuation routes and fire assembly points. Failure to evacuate is a severe breach of your conditions of residence and will result in disciplinary procedures.

Lockdown
Lockdown procedures are put in place when there is a significant danger to safety. These situations are extremely rare. Students should lock the doors, turn the lights off and stay quiet and out of sight. Students should move to the first lockable room and turn their mobiles to silent and do so quickly.

Lockout
During lockout nobody comes into the building. These procedures may be in place when there is a chemical spill or a civil disturbance. During a lockout everyone should get outside and the building will be locked. Staff will be responsible for locking all doors.

Rooms are available from 4pm on Mondays. It will be possible to drop bags off in a safe area in the morning. Rooms close at 3:00pm on a Friday. Students are not allowed to remain within the hostel during the college day, as they should be attending their course activities. If a student is ill they need to inform hostel personnel and main reception, as soon as possible. Possessions may be left in the room over the weekend however on rare occasions the college may ask you to vacate your room, e.g. during work experience period, or at the end of term and holiday periods.

The college should receive a minimum of 24 hour notice from residents of their intention to stay away over night. All Hostel absences must be reported to the email address hostel@gllm.ac.uk and the Hostel Warden. All students under the age of 18 on or after 1st of September will need parental permission to leave the hostel.

As emergencies do occur it is essential that you can be contacted. If you change your contact details, home address, mobile telephone number please give these new details to the main reception.

It is important that you tell us about any medical conditions and any medication you regularly take.

Enclosed is an Additional Learning Needs Questionnaire form and that you need to complete. This will be shared with our ALN team who may be in touch for more information. The details you provide will be kept in a safe place, to which the warden will also have access. We will use the ALNQ form to contact parents/guardians if we seek medical attention for you in a medical emergency. You must let the wardens know in advance should you be taking any prescribed and non prescribed medication.

You are not allowed to remain in your hostel room during college days if you are unwell.

You must go to the main reception where a quiet room has been designated for you. If you are ill on Monday morning and unable to return to college then you should inform the college. If you have to return home because you are unwell, then we expect the parents/guardian to make necessary arrangements which includes informing the college.